Avoid virtual backgrounds if your computer processor cannot differentiate the virtual background from your face
Upload a Profile Image
Limit Background Noise
Can sharpen the quality of your speech
Keep the camera where your face is clearly visible and well lit
Check the chat often
Presenters will be made cohosts
Provide Processing and Transitioning Time
Provide Time for Expectations of Activities
Present and Share
Provide PDF of Slides
To ensure slides are accessible to all, provide slides in a PDF file format to participants in the chat in addition to displaying them through screen share.
Use an Accessible Slide Design Platform
Use the platform that will allow you to make the most accessible presentation and that you are comfortable with.
Add Alt Text to Images
Alternative text provides image descriptions for those with visual disabilities or those who do not have the internet connection needed to download media. Here is a resource on how to write good alternative text.
Tip—Have links, directions, etc. prepped in a separate document
Create a list of links, directions, questions, etc. that you might want to copy and paste into the chat so you can quickly copy and paste (copying from PowerPoint can be a bit tricky).
Consistent Slide Design
Design Slides with Contrast
Choose Sans Serif Fonts
Text on Slide
Use concise and clear language
If using jargon, provide definitions.
Text on the slide should be an indication for what you are talking about.
Text should be 18 pt, or larger, be left-justified when possible, and there should balance of text and white/negative space.
Be Intentional Describing Embedded Links
Use Embedded Navigation and Heading Systems
Do Not Use Color Alone to Signify Meaning
Limit Slide Animation
Provide Transcripts, Audio Descriptions, or Alternative Formats for Videos and Media
Make sure your links are working. You may want to enter your session a few minutes early to test them.
Create Disclaimers for Media with Sensory Experiences
Give Expectations for Participant Engagement
Do Not Require Participants to Turn on Cameras or Mics
Mute Mics When You Are Not Speaking
Summarize Chat Conversations
Articulate Slide Content
Interactive Activities Should Be Flexible in How People Participate
Give Breakout Room Directions in Multiple Formats
Group Breakout Rooms Strategically
Debrief or Share Breakout Room Conversations
All sessions will be assigned a moderator.
Moderators will do the following
Open and close rooms
Rooms will open 3-5 minutes prior to the start and will close exactly at the end time.
Help with chat, breakout rooms
Monitor the session for “Zoom bombing” or inappropriate behaviors
If a moderator notices inappropriate behavior, they will do two things